Office 2010 was a commercial success due to its document organization features. The Office productivity suite also came with applications featuring an improved user interface and security features. Microsoft introduced these changes to make it easier to navigate through documents and organize them in the process. Here are some of the ways Office 2010 helps keep documents well organized:
How Office 2010 Helps You Keep Docs Well-Organized
- 1 Backstage View Feature to Facilitate Access to Documents
- 2 How Office 2010 Helps: Document Co-authoring
- 3 How Office 2010 Helps: Using the “Language Preferences” Interface
- 4 How Office 2010 Helps: Removing the Background of Pictures Inserted into Your Documents
- 5 How Office 2010 Helps: File Tab Appearing Next to Other Tabs
- 6 How Office 2010 Helps: Protected View for Opening a Document from a Potentially Unsafe Location
- 7 Final Thoughts
Backstage View Feature to Facilitate Access to Documents
Microsoft replaced the Office menu (found on Office 2007) with a Backstage view interface for easier document access. The new feature helps share tasks by consolidating each one of them in a single location.
The term “backstage” is borrowed from the theatre world, where it means an area lying behind the stage. When used in Office 2010, Backstage view acts as an interface for activities taking before you share or save a document.
The Backstage view feature comprises an adjacent main pane and a left-hand navigation pane. You can view previously opened from the navigation pane, which includes vertically arranged commands. The main pane, on the other hand, helps categorize tabs as separate groups displaying various sets of information. Both tools allow previews of active documents to be seen for easier document organization.
The co-authoring functionality only exists in the OneNote and Excel web apps. You can also find it in Word, PowerPoint and OneNote client versions for documents stored in OneDrive or SharePoint 2010 sites. With co-authoring, two or more Office suite users can open and edit the same document. They can also save any changes made to the PowerPoint, OneNote or Excel documents in remote locations.
The Excel web app and Word and PowerPoint apps can denote the number of co-authors working on a document in real time. The functionality helps a project manager monitor changes made to a particular document. Co-authors can also organize a document together by instant messaging or emailing each other. They can also discuss whether to reject or approve the changes before they upload the file to the server
How Office 2010 Helps: Using the “Language Preferences” Interface
Access, Publisher, Word, Visio, Project, PowerPoint, Outlook, OneNote, and Excel included in Office 2010 come with a “Language Preferences” interface. You can access this interface through the Backstage view. Previous Office versions had the language customization interface instead of this interface. With this new interface, you can find information regarding language packs installed in the apps and manage to customize the language of the tooltips.
How Office 2010 Helps: Removing the Background of Pictures Inserted into Your Documents
Microsoft included a background removal tool in MS Office Home and Student 2010 applications. You can access this tool from the Pictures Tool tab after selecting an image. Once activated, this command places a magenta color and selection rectangle around the parts of the selected photo. You can even apply several visual effects to the final image or wrap pieces of text around it. The background removal tool doesn’t reduce the original size of an image hence making it easier to use it in a document.
How Office 2010 Helps: File Tab Appearing Next to Other Tabs
Office 2010 boasts of a File tab positioned alongside other tabs but offering the same functionality as the Office button found in Office 2007. The button helps enhance the applicability of MS Office Home and Student 2010. You can also use it to access various commands for organizing your document. The commands include “save”, “share”, “encrypt” and “save as”.
Understanding how each command in the file tab works is crucial when organizing your documents. For instance, the “save” command allows you to save any changes made in a document while the “share” command facilitates file sharing. The Office button used to appear on the upper left-hand corner of an active window as a ribbon. Unlike this button, the File tab has different colors depending on the Office 2010 app you are using.
How Office 2010 Helps: Protected View for Opening a Document from a Potentially Unsafe Location
Previous Office suite version had the Isolated Conversion Environment functionality, which is known as Protected View in Office 2010. With Protected View, you can open a document from an unsafe location such as your email account or the Internet. Expect to open Word 2010, PowerPoint 2010 and Excel 2010 documents under this view if they don’t comply with Microsoft’s File Block Policy.
As part of document organization, you can manually open a document in this view and copy and paste its content. Though there no options for editing, saving or printing the content in Protected View, clicking the Enable Editing command makes these actions possible. You should take caution when accessing the contents of documents from suspicious locations. They may contain viruses and other forms of malware.
To answer the question – How Office 2010 Helps, we can say Microsoft Office 2010 is an effective Office productivity suite targeted to students, home users and businesses. You can use its improved features to organize documents for them to be more secure and look appealing. One of the prerequisites of succeeding at work, school or home is being organized. If your project involves working with various pieces of content, Office 2010 can be your secret to organizing your work.
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