When you’re proposing a new business venture to your boss or colleagues, it’s important to make sure your proposal is well-thought-out and complete.

They’re how you get your foot in the door to try and sell yourself as the solution to a problem that they might be facing. To help you write an effective and successful business proposal, we’ve compiled 10 tips for improving them even before they go out into the world.

sample of written business proposals pdf
Venngage

10 Crucial Tips For A Successful Business Proposal

1. A good business proposal example has a great first impression.

Your proposal should be legible and easy for your audience to read. The text should be clean and well-structured, and the reader shouldn’t have to strain their eyes trying to understand difficult sentence structure. Use short sentences for easy comprehension and break up long paragraphs into smaller ones; this will make your proposal easier on the eyes, making it more likely that people will read through all of it (and perhaps even highlight important points). Be sure to use simple words like “put” or “get” instead of complex verbs like “acquisition,” which may confuse less savvy readers. If it’s not well organized or is difficult to understand, you will likely lose the reader’s attention. Make sure your proposal looks professional and is free of grammar and spelling errors.

2. Start with a summary.

Your proposal should begin with a brief summary of what you’re proposing. This will give the reader a snapshot of what you’re trying to sell them and will help them decide if they want to read further.

3. Explain the need for your business plan proposal.

Before you even begin proposing your solution, you need to explain why there’s a need for it in the first place. What problem are you trying to solve? Why is this proposal the best solution? This will show the reader that you’ve done your homework and that you’re aware of the problem they’re facing.

business proposal example

4. Business proposal ideas should be concise and organized.

Your proposal should be easy to read and free of jargon. Use clear, concise language and make sure all your points are organized in a logical manner. If a reader is confused, they will quickly lose interest. Stick to the facts and avoid long-winded explanations. If you can, use graphs and charts to break up the text and make your points more clear.

5. Give a firm deadline for your proposal.

Your proposal should end with a date by which you want it completed and who will complete it. If you don’t have a specific date in mind, the reader might think you lack planning skills, resulting in them losing confidence in your ability to get the job done well.

6. Business proposal sample tip? Be flexible but not wishy-washy.

In your proposal, make sure you stand behind what you’re proposing from start to finish and avoid waffling or changing points mid-proposal because of criticism from other readers or stakeholders involved in reviewing the document. While you shouldn’t be stubborn about your idea, being too wishy-washy might make you look indecisive.

business proposal pdf
Venngage

7. Make your proposal a mixture of text and visuals (Use a business proposal template!)

Using visual aids to highlight key information will help the reader better understand what you’re proposing and your thought process behind it. You could use graphs, charts, infographics, or tables to visualize data related to your idea. If a picture is worth a thousand words, a well-designed graphic is worth at least that much!

Lack the artistic skills to pull this off? Just go to Venngage and check out tons of useful templates to create the perfect business proposal or a pitch deck. Just go to the link and you will thank yourself you did!

8. Be humble but confident in yourself as an expert in the field.

In your proposal, discuss why you have special knowledge about solving this problem and how you can go above and beyond other potential solutions as part of the final plan if the idea gets implemented as planned by higher management after being approved by those reading the proposal.

9. Address possible objections to your idea and how you intend to counter them.

If there are specific concerns about an aspect of your proposal, address those concerns head-on in the proposal itself or discuss how you will deal with them if they come up after your plan is approved and implemented. Don’t assume everyone understands and agrees with all aspects of your idea; be as clear as possible for those reading it to fully understand what you’re proposing and why it will work well for them.

10. Have someone else review your proposal before sending it out.

No matter how well you think you know your proposal, having someone else read it over can help identify areas that might need more explanation or could use some improvement. A fresh set of eyes can also help catch any errors in grammar, spelling, or organization that you might have missed.

Putting these tips into practice will make writing proposals a little less daunting and will help increase the chances that your proposal is accepted. By creating a well-thought-out document that is easy to read and visually appealing, you’ll show the reader that you are knowledgeable about the problem at hand and are serious about providing a solution.

Once your proposal is approved, you can’t just sit back and relax. You need to constantly update everyone involved on a regular basis as your idea grows from a seedling to a full-grown project with participation from many different parties, all of which require one or more updates in-between times when major milestones are reached. Need help getting started on your next successful business proposal? Check out thousands of templates from Venngage.

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