7 Gmail Tips and Tricks You Need to Try

Published on: 27/12/2021 | Updated on: October 25, 2024

There are about 316 billion emails sent every day. Look at the emails piling up in your inbox, and you might feel that you get about half of them.

Odds are that you used Gmail at some point. Since it came out in 2004, it became a favorite because of its ease of use. You can access your email from anywhere. Plus, your email doesn’t take up valuable disk space.

People spend hours organizing, deleting, and sending emails. What was supposed to be a productivity tool turned into a time-wasting problem.

There are Gmail tips that you can put into action right now to get more organized, more productive, and spend less time on email.

Keep reading to find out the top Gmail tips and tricks along with some hidden features and take control of your email again.

7 Gmail tips and tricks for easier mailing

1. Search

Someone emailed you last week with a link to attend a meeting. In the meantime, you got 1,000 emails in your inbox and you don’t have enough time to scan through them all to find the one email you need.

This scenario plays out millions of times each day.

Gmail has a powerful search function so you can find that email in just a couple of seconds. The easiest way to do a search is to use the search bar at the top of the page.

Click on the filters, and you just opened up a way to make your searches more powerful. You can use operators to specify the mailbox, search by subject line, attachment name, sender or file size.

2. Use Templates

Do you find yourself sending the same emails regularly? You might send the same email to welcome new customers, answer questions, or sell services.

Templates eliminate the need to write these emails from scratch or copy and paste from previous emails.

This feature was known as Canned Responses. Today, the feature is called Templates. You have to turn Templates on, so this remains one of the top hidden features in Gmail.

Go to Settings -> Advanced -> Templates. Click Enable and you’re all set.

Now, you can draft an email, and click on the three dots at the bottom right of the email. Go to Templates and click Save Draft as Template.

When you want to send an email, all you have to do is go to Templates in a new email and bring it up.

3. Schedule Emails

The best way to be productive is to schedule a time to deal with emails. You might send emails when people are sleeping or over the weekend.

You want to give your emails the chance to get seen, but you can’t send them at that time.

Gmail features a way to schedule your emails. Compose your email and click on the arrow to the right of the Send button. That brings up the option to schedule your email.

4. Set Up Filters

You can sort emails as they come in so they don’t become a nuisance in your inbox. Go to the Settings and head over to Filters and Blocked Addresses.

Set up filters to skip the inbox and go right to a specific folder. You can to this for promotional emails, for specific senders, or subject lines or words.

Filters also ensure important emails don’t end up in the spam folder. You can specify senders to always hit the inbox.

5. Unsubscribe From Email Lists

Do you know how many emails are from subscriptions? These emails clog up your inbox. You probably don’t even read the majority of them.

It takes time to unsubscribe from every single list. Fortunately, Gmail has a feature to make it easier.

If the program sees that it’s a promotional email, it will put an unsubscribe link at the top next to the sender. Click on the link and you’ll be taken to the unsubscribe page.

6. Dark Mode

The dark mode is a popular way to view and experience apps. Mobile device users like them because they use fewer battery resources.

Users on desktop and mobile devices like dark mode because it reduces eye strain. Gmail rolled out this feature a couple of years ago.

If you want to know how to enable this Gmail feature across devices, check out this article.

7. Gmail and AI

Google has been fascinated by artificial intelligence and invested millions in research. The company focused on practical applications for the research.

You’re seeing the results of the research in various Google products, including Gmail. Smart Reply, Smart Compose, and Nudges are the first changes that appeared in Gmail.

Smart Reply gives you a chance to give a short reply to an email in just a click. For instance, if you’re trying to schedule a meeting and someone suggests Tuesday, Gmail’s AI scans the email and makes three recommendations.

You click on the best one and hit send.

Smart Compose makes suggestions as you type your response. This lets you write emails faster.

Nudges give you a reminder to follow up on previously sent emails. It also works if you haven’t replied to an email.

All three features can be turned on or off in the Settings.

Take Control of Email With These Gmail Tips

It just takes a couple of days of not logging into an email to see how quickly your inbox becomes overwhelming. Email organization then becomes the project you want to avoid.

These Gmail tips and tricks show you how you can regain control of the inbox. Take advantage of the platform’s powerful search features, use templates, and unsubscribe from lists that no longer interest you.

These are just a few ways to get organized. It’ll be interesting to see what other features will get added over time.

Be sure to check out the blog for technology news and reviews.

Read also: Get Notified When Somebody Reads Your Email Sent from Gmail